Committee Responsibilities and Duties

• Hospitality Committee
• Neighborhood Committee
• Professional Services Committee
• Publicity Committee
• Site Selection Committee
• Steering Committee
• Supplies/Materials Committee
• Warehouse/Distribution Committee
• Photographer Committee
• Technical Evaluation Committee
• Communications Committee

Site Selection Committee

• Train neighborhood committe members
• Review all submitted information from Neighborhood Site Identification Committee to select sites to be evaluated by technical advisors
• Evaluate all information and make site recommendations to Steering Committee (incorporating Technical Evaluation data)

Neighborhood Committee

• Provide neighborhood representation to the following committees:

Hospitality Committee
Professional Services Committee
Publicity Committee
Site Selection Committe
Steering Committee
Supplies/Material Committee
Warehouse/Distribution Committee

• Neighborhood Site Identification responsibilities:

To canvas designated area with fliers
To physically identify properties that fit within the property eligibility guidelines
To complete Initial Intake form and income verification for evaluation of homeowner eligibility by Christmas in October administration
Identify house workscopes on approved proposed candidates using House Evaluation form and photographs
Submit to Site Selection the Initial Intake forms, House Evaluation forms, preliminary workscope, photographs of proposed interior and exterior work, and homeowner profile on all proposed neighborhood sites

• Recruit Area Coordinators (1 per 4 properties) and Liasons (1 per property) to be in place by July to participate on both Christmas in October Saturdays

• Create and staff a Neighborhood Warehouse Committee

• Locate neighborhood warehouse site (700 - 1000 S per 10 properties, with phone capabilities) and provide staff (5 people) for both Christmas in October Saturdays

• Accept and coordinate supplies one week prior to project dates

• Arrange for the use of trucks (2) for Christmas in October program days

• Solicitation

In conjunction with Christmas in October solicit business in your neighborhood professional services for service donations
Parking locations for volunteers

Communications Committee

• Assess needs, develop and procure necessary equipment to satisfy communication needs for the two days of Christmas in October

Hospitality Committee

• Develop plan and execute hospitality for warehouse personnel on Christmas in October workdays and a reception in November for Christmas in October volunteers and donors

Professional Services Committee

• Develop list of volunteer professional services such as plumbing, electrical, roofing, and tree trimming
• Solicit professional service donations
• Make preliminary contacts for professional services with work to be scheduled by Program Coordinator

Publicity Committee

• Develop year round publicity plan for Christmas in October
• Coordinate all publicity activities on days of Christmas in October
• Recruit personnel to accompany media

Steering Committee

• Advisory to program
• Solicitation of funds, volunteer groups, and professional serices and supplies
• Management of budget, volunteer tracking, and supplies and warehouse

Supplies/Materials Committee

• Soliciting donations of supplies and materials
• Obtain bids for any supplies and material to be purchased
• Coordinate with Program Coordinator the purchasing and delivery or pickup of supplies
• Obtain bids for scaffolding rental
• Develop list of wholesalers of supplies when possible

Warehouse/Distribution Committee

• Inventory the supply warehouse in April
• To organize supplies in the main warehouse one month prior to the days of Christmas in October
• To staff the warehouse on team "shopping days"
• To assist neighborhood committees in organizing satellite warehouse
• To receive scaffolding and ship scaffolding back to supplier at the end of the project
• To staff the warehouse on the two days of Christmas in October, being responsible for supply procurement, runners, and scaffolding
• To inventory the main warehouse at the end of the project

Photographer Committee

• Provide a complete pictorial display of Christmas in October projects. To include before and after photos, team photo, House Captain photo, and several individual candids.

Technical Evaluation Committee

• Attend orientation, pre and post Christmas in October meetings
• To evaluate and make feasibility recommendations on all proposed site workscopes as identified by Site Selection Committee
• Develop supply list for each property
• Support and provide assistance to House Captains in their roles as coordinators of work sites